OUR APPROACH

This is how we make sure your event is a success

This structured approach ensures a seamless experience for our customers, from initial planning to successful execution of their event.

1. INTIAL INQUIRY AND CONSULTATION

  • Customer Inquiry: The customer contacts the company to express interest in renting dance floors, lighting, and video walls for an event.
  • Understanding Requirements:
    • Gather event details: type, date, venue, audience size, and overall theme.
    • Identify specific needs: types of dance floors (LED, vinyl, etc.), lighting setups (stage lights, ambient lighting, etc.), and video wall dimensions and functionality.
    • Discuss the budget and timeline.
  • Consultation Meeting: Arrange a face-to-face or virtual meeting to clarify goals and preferences.
Make your enquiry here
Process - contact
Meeting

2. Planning with the Customer

  • Site Visit (if necessary):
    • Assess the venue for dimensions, layout, and technical feasibility (power availability, weight limits, etc.).
    • Identify logistical challenges like access points and installation space.
  • Creative Inputs:
    • Collaborate on visual and thematic ideas to align the setup with the event’s vision.
  • Proposal and Quotation:
    • Provide a detailed proposal with itemized costs, equipment specifications, and service scope.
    • Adjust based on customer feedback to finalize the plan.

3. Design for Your Requirements

  • Custom Design Development:
    • Create mock-ups or 3D renderings of the proposed setup for the customer to visualize.
    • Ensure designs incorporate the event’s branding or color themes if needed.
  • Technical Planning:
    • Prepare blueprints for the layout of dance floors, lighting rigs, and video walls.
    • Identify and resolve potential technical challenges.
  • Approval Phase:
    • Present final designs to the customer for approval.
    • Make revisions if requested
process - design
dancefloor-decals

4. Production of Customized Materials

  • Manufacturing and Customization:
    • Produce customized dance floor graphics or LED designs, if required.
    • Assemble video wall segments with pre-tested configurations for seamless display.
    • Customize lighting arrangements (e.g., creating unique lighting sequences or color schemes).
  • Quality Assurance:
    • Test all equipment in-house to ensure everything functions as intended.
    • Prepare a backup inventory for critical items in case of on-site issues.

5. Delivery and Installation

  • Pre-Event Coordination:
    • Schedule delivery and installation times to align with venue access and event setup timelines.
    • Confirm logistics, including transport and staffing.
  • On-Site Installation:
    • Assemble and test dance floors, lighting setups, and video walls on-site.
    • Adjust and fine-tune positioning and functionality for optimal results.
  • Final Walkthrough:
    • Conduct a walkthrough with the customer to ensure satisfaction.
    • Address any last-minute adjustments.
process - transport
Process - support 3

6. Event Day Support

  • Technical Monitoring:
    • Provide on-site technicians to manage equipment during the event.
    • Troubleshoot any issues that arise.
  • Real-Time Adjustments:
    • Adjust lighting, video wall content, or other equipment in response to the event flow

7. Post-Event Services

  • Dismantling and Removal:
    • Carefully dismantle all equipment after the event.
    • Ensure no damage to the venue.
  • Feedback Collection:
    • Request customer feedback on the service provided.
    • Use feedback for future improvements
process - support2
Contact Us